Enterprise Content Management
We provide consulting services to end-user companies for electronic document and records management technologies. We conduct initial project planning, document management strategy sessions, project analysis, project feasibility studies, vendor selection, and implementation oversight services.
We also provide independent and objective consulting services concentrating on document management technologies.
We will provide you with the options, trade-offs, and data needed for you to make the right decision for your project.
- Electronic Content/Document Management Systems (EDMS)
- Document Imaging (DI)
- Document Backfile Conversion
- EDMS Workflows
- Web Content Management (WCM)
- Electronic Records Management Systems (ERMS)
We will provide you with the options, trade-offs, and data needed for you to make the right decision for your project.
- Document Imaging Consulting: Converting paper documents to digital images, which may also include microfilm/microfiche.
- Content Management Consulting: Indexing a variety of electronic document formats, such as MS Word, Adobe PDF into a document management system for storage and retrieval.
- Process Workflow Consulting: Workflow is the conversion of manual processes to a computer controlled process to enhance and control that work process. Workflow typically involves some type of document as the workflow agent.
We can undertake a complete document management feasibility study for your project. This study will typically include the following:
- Needs assessment for each business unit or department involved in the study
- Business case development
- Requirements analysis
- Workflow requirements analysis
- System requirements and feasibility development
- Cost justification of systems
- RFP support and development
- Procurement planning
- Vendor evaluation and selection
- Project oversight
Before you start down the long and costly road toward a document management system, ensure you:
- Understand your own needs.
- Understand the basics of the technology
- We will briefly assess your need for the technology, put our findings into a report, and strategize with you during the report presentation. This type of study can be anywhere from 5 to 15 days, including on-site time, developing the report, and making the final presentation.
If you are interested in document management but confused as to what technology does what and why? Could you simply scan your documents and store them or should you capture them for use on an Intranet?
Let us help you with the technology fundamentals before you commit to a technology that may not be right for your application. This is typically a 1/2 day session with all of the appropriate personnel present. Also, see our training sessions for more detail.
Paper is not going away and in fact, it seems that even more paper is being generated every day. Paper can be a costly storage medium - and it is susceptible to damage or destruction. If you are involved in a lawsuit, providing paper documents can be time consuming and expensive. Scanning your documents can be a cost effective method for storing your paper - and retrieving it.
Contact us prior to getting started on you backfile conversion project for a detailed planning session and document backfile conversion presentation.